DOT Compliance

Our Compliance Department offers a full range of DOT and other compliance services. Our DOT services include: consortiums and independent random pulls; audit support; complete federal mandated supervisor training programs; and updated policies. We cover any type of regulated business, DOT or non-DOT, small or large, including self-employed individuals, contractors, and volunteers. We also have the largest FMCSA and PHMSA consortiums in East Texas.

 

Melissa Orgeron Program Manager 903-234-1136 ext 205 melissa.orgeron@datcs.com

Brandi Jordon Compliance Specialist 903-234-1136 ext 213 brandi.jordon@datcs.com

 

DATCS DOT Compliance Services Include:

Mandated Statistical Reports & Record Keeping

Save Time & Money: Most companies do not have the knowledge, time, or resources to compile, complete and report all the statistical data that is required by DOT, let alone stay abreast of changes in rules and regulations. Our DOT Department handles all compliance issues under 49 CFR PART 40, including

• policy development,
• SAP (Substance Abuse Professionals) contacts,
• Supervisor Training on drug and alcohol indicators in the workplace,
• DOT Consortium Random Statistical Data,
• up-dating monthly and quarterly randoms, and
• audit support.

Audit Services

Our trained staff will assist you in all aspects of the policies and procedures that the DOT will require you to produce in the event of a Compliance Review (audit). Our Consortium is in compliance with DOT Federal and State auditors as well as auditing agencies such as NCMS, PAPS, Veriforce, FirstLab, and many more. DATCS compiles and submit all audit information for you to any requesting agencies.

DOT Rule and Regulations Change Notification

Did you know that 50 percent of all resumes and applications contain fabrication? Companies who complete background screenings can keep from hiring dishonest employees and protect against theft, fraud, workplace violence. This helps save money on turnover cost. Since more and more businesses now require background checks as a condition of employment, DATCS offers a full range of background check options. In addition, all DOT regulated companies are required to conduct CDLIS, MVR, previous employment and drug testing history verification. Our DOT bundled package gives companies one low price. Give us a call and we can help you determine which options are best for your firm.

Consortiums

Under Federal guidelines, small companies may have their employees join with U.S. DOT Safety Sensitive employees from other companies to form a testing pool. This testing pool, call a Consortium, is where individuals are selected for random testing. DATCS has one of the largest Federal Motor Carrier Safety Administration (FMCSA) and Pipeline and Hazardous Material Administration (PHMSA) Consortiums in Texas. Our Consortium is in compliance with DOT Federal and State auditors as well as auditing agencies for companies such as Exxon Mobil, EnCana, Gulf South and many more.

Computer Generated Random Pool Management

An effective random program should use a valid scientific method of selecting individuals for testing (i.e. computer generated selection or random numbers table) and give no advance notice of the frequency of selections or individuals selected for testing. Our Compliance Department will notify you in a timely manner so you can manage your random selections accordingly.

Training

Supervisor Training: Having a Supervisors Training Program is mandated under Department of Transportation (DOT) guidelines. Supervisors are the essential elements of a company’s drug and alcohol program because they are most likely to identify indicators of drug or alcohol abuse in the workplace. Supervisors should be trained to be the first to recognize and intervene when there is unacceptable behavior.

DOT Collector’s Training: There are three main types of drug testing programs:

• DHHS (Department of Health and Human Services) mandated
• DOT (Department of Transportation) Mandated
• NON-Mandated

DHHS Mandatory Guidelines control the drug free workplace programs of Federal government employees. Employees of the Environment Protection Agency, Small Business Administration and even employees of the Department of Transportation are covered by DHHS Guidelines.

The Department of Transportation (DOT) Regulations (49 CFR Part 40) require that employers conduct drug testing according to provisions in the new 49 CFR Part 40 regulations, “Procedures for Transportation Workplace Drug Testing Programs”.

NON-Mandated testing consists of testing employees in non-sensitive positions and employees of private businesses. These drug free workplace programs, while often modeled after DHHS or DOT programs, need only abide by any state laws governing drug and alcohol testing.

The procedures for collection of urine under these rules are very specific and must be followed whenever a DOT-required urine specimen collection is performed.

These guidelines apply only to employers and individuals who come under the regulatory authority of the Department of Transportation (DOT) and those individuals who conduct urine specimen collections under DOT regulations.

Our training, together with 49 CFR Part 40 and the DOT operating administration rules, provides collectors with the information needed for the proper performance of collectors’ duties.

This training also includes the five mandated error-free mock collections done under the supervision of a trainer. These mock collections are required before collectors begin collecting specimens for DOT drug tests.

It is imperative that collectors fully understand and follow these procedures

DER Training: The ‘Designated Employee Representative’ (DER) is the key company contact who provides up to date personnel records, receives test results and coordinates the random program. The proper DER training is critical to building an effective and efficient drug testing program. This training covers all aspects of the DER’s role, including record maintenance, personnel updates, DOT rules and regulations changes, types of tests, and rules of thumb in creating an active drug free workplace.

BAT (Breath Alcohol Technician) & STT (Screening Test Technician) Training: These courses cover US DOT 49 CFR Part 40 regulations and meet all of DOT’s BAT and STT qualification training requirements. They are designed to enable graduates to conduct breath alcohol or saliva tests to determine if an employee is impaired. Given that alcohol is the most abused drug, these training provide employers with a key tool in battling drug abuse and maintaining a safe work environment.

Customized Policies

A company drug policy plays a critical role in creating a drug free workplace. It is the key to a successful drug testing program. D.A.T.C.S. develops and customizes DOT and Non-DOT anti-drug and alcohol plans to comply with state and federal regulations. A sound, complete policy can also provide additional liability protection by ensuring the company’s policy and operation match. If your company or school already has an anti-drug and alcohol plan, our staff will review it to make certain your plan is an effective deterrent and supports a drug free workplace.

Contact us for more information.

SAMHSA Certified Lab

There are a limited number of testing laboratories across the country that are certified by the Substance Abuse and Mental Health Services Administration (SAMHSA) as part of the Department of Health and Human Services (HHS). D.A.T.C.S. contracts with MedTox, a SAMHSA Certified Laboratory, for drug testing in compliance with 49 CFR Part 40/Part 199 & 382.

MRO (Medical Review Officer)

A Medical Review Officer (MRO) is a licensed physician who is responsible for receiving and reviewing laboratory results generated by an employer’s drug testing program. The MRO will evaluate drug test results and determine if there is a legitimate medical explanation for laboratory confirmed positive, adulterated, substituted and invalid drug test results. The MRO will also ensure the timely flow of test results and other information to employers and protect the confidentiality of the drug testing information.

Medical Review Officer (MRO)
• is a licensed physician
• responsible for receiving and reviewing laboratory results generated by an employer’s drug testing program
• will evaluate drug test results and determine if there is a legitimate medical explanation for laboratory confirmed positive, adulterated, substituted and invalid drug test results
• also ensures the timely flow of test results and other information to employers and protect the confidentiality of the drug testing information

National Collection Site Network

If you need a collection site anywhere in North America, just give us a call or go to our online database.

DOT Background Checks, Motor Vehicle Reports, Previous Employment and Past Drug Test History

Did you know that 50 percent of all resumes and applications contain fabrication? Companies who complete background screenings can keep from hiring dishonest employees and protect against theft, fraud, workplace violence. This helps save money on turnover cost. Since more and more businesses now require background checks as a condition of employment, D.A.T.C.S. offers a full range of background check options. In addition, all DOT regulated companies are required to conduct CDLIS, MVR, previous employment and drug testing history verification. Our DOT bundled package gives companies one low price. Give us a call and we can help you determine which options are best for your firm.

Post Accident Information

 

The US Department of Transportation (DOT) requires all employees in safety-sensitive positions to be drug and alcohol tested after being involved in an accident, so long as the nature of the accident meets certain criteria outlined in the Code of Federal Regulations (http://www.dot.gov/ost/dapc/).

 

Under 49 CFR part 382.303, an accident is defined as follows:

An occurrence involving a commercial motor vehicle operating on a public road which results in:

Type of accident involved	Citation issued to the CMV driver	Test must be performed by employer
I. Human fatality	YES	YES
	NO	YES
II. Bodily injury with immediate medical treatment away from the scene	YES	YES
	NO	NO
III. Disabling damage to any motor vehicle requiring tow away	YES	YES
	NO	NO

 

DOT requires the drug test be performed within 32 hours of the accident and the alcohol test be performed within 8 hours. DATCS has a knowledgeable staff that can coordinate nationwide post-accident testing by accessing our vast database of collection sites. We have highly-trained, on-call collectors available 24/7 who are experienced in the SAMHSA collection guidelines.

 Pre-employment, Random, Reasonable Suspicion, Return to Duty, Follow-up and Post-Accident Testing

Post Accident Kits: For our motor carriers, DATCS provides DOT post-accident kits which contain collection supplies and your company’s customized Custody & Control Form identifying DATCS as your Third Party Administrator (TPA). Drivers keep the post-accident kit in their cab to ensure a prompt and accurate collection in the event of an accident taking place outside the area in which our DATCS collectors may serve them.

Contact us to order your kits today.

ALCOHOL TESTING

Breath alcohol tests are conducted utilizing Evidential Breath Testing (EBT) devices, which are on the National Highway Traffic Safety Administration’s conforming products list. Each alcohol test includes an initial and confirmatory screening (when applicable) and is conducted by a certified Breath Alcohol Technician (BAT) to meet all federal requirements.